World Ethical Data Forum: Privacy Policy

Designed and implemented by WEDF’s Data Protection Officer, Sander Venema, an experienced programmer and privacy activist with a strong interest in free software communities, human rights, data retention, and cryptography, our privacy policy explains the ways in which your privacy is something the World Ethical Data Forum has taken very great care to protect. What follows is a quick tour of the decisions we have taken.

1. Cookies and Java?

Our website does not use any cookies, except when you log in to manage your ticket, or by purchasing a ticket on our ticket ordering page. In the latter case, cookies will be set by our external payment provider to process the payment. This happens only when purchasing a ticket.

In all other areas of the website, no tracking cookies, either by us or by third parties, are placed. We do not serve any ads, and we do not use cookie- or Javascript-based analytics platforms.

2. What data do we collect?

The following table contains the data our website collects. The column “Legal Basis?” refers to a legal basis mentioned in Article 6 of the GDPR.

3. How do we collect your data?

With the exception of the data in our web server’s log files, you directly provide us with the data we collect. We collect and process data when you:

  • Register for tickets or place an order for any of our events on this website.
  • Voluntarily complete a form or provide feedback via our contact form or via e-mail.

4. How will we use your data?

We collect your data so that we can:

  • Process your ticket order.
  • E-mail you with news about our events.
  • For the purpose of detecting and responding to security incidents.

When we process your ticket order, we may send your data to and use the resulting information from our payment provider in order to process the payment.

5. Data Sharing With Third Parties

If you provide your e-mail address on to the ‘Inform me about tickets’ form, we will store your e-mail address on your mailing list provided to us by MailChimp, Inc. in order for us to be able to inform you via e-mail about news related to our events.

We also may share some of your information with our payment processor if necessary for the proper processing of your ticket purchase.

In all other cases, your information will not be shared with any third parties.

6. How do we store your data?

We store your data in various formats on the server, namely log files (for the information in point 3 of section 2), or in a database (for information under points 1 and 2 of section 2). Passwords you provide us will be stored in hashed form.

7. How long do we store your data?

For the data under row 3 of the table in section 2 (log files), we store your data for a maximum of 7 days. This provides us with the necessary time frame to respond to security incidents.

For the data under rows 1 and 2 of the table in section 2 (e-mail address and personal information), we store your data until the event has come to a conclusion. This allows us to inform you about the event. Also, the information may be necessary to combat fraud. If you previously made an account, if you choose to delete your account this information will be deleted as well.

For the data under row 4 of the table in section 2 (username & password), this data will be stored until you choose to delete your account with us.

The data under row 5 of the table in section 2 (payment information) is not stored or processed by us in any form, shape or format. This data is used by our payment processor only to process the payment.

8. Security

We take all appropriate and reasonable technical and organizational measures to protect your personal data from unauthorized access or disclosure, misuse or destruction. Because passwords are stored in hashed form, we cannot re-send you your passwords. In case you lost your password, we provide a password reset form which will send you a link to a password reset form in order for you to be able to regain access to your account.

9. Questions, comments or concerns

Should you have any questions, comments or concerns about the way we handle any privacy matter, including questions about this privacy policy or questions or concerns about our use of your personal data/information, our Data Protection Officer, Mr. Sander Venema, can be contacted at Alternatively, please send your questions using the contact form on our website, or via our physical or contact@ email address stated below.

Our general contact data is:

World Ethical Data Forum Ltd.
Madison Building,
Gibraltar, GX111AA

E-mail address:

Sander Venema is a programmer, privacy activist, and the World Ethical Data Forum’s Data Protection Officer. Very active in the hacker and privacy scenes, Sander has a keen interest in free software communities, privacy-related topics, human rights, data retention, electronics, and cryptography. He gives talks at conferences throughout Europe, and infosec and cryptography workshops to various groups — including investigative journalists, who need especially strong source-protection techniques to keep their sources safe from potential harm.

Originally published at

WEDF explores the full range of questions about the use and future of data — from AI, analytics & privacy to press freedoms & political process.

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